Product documents
- Technical Data Sheet
- Safety Data Sheet
- Certificate of Analysis or batch record
- Approval, test or conformity support where applicable
- Product and packaging identification
How we work
A practical sequence from brief to shipment.
The process is designed to identify missing information early, keep the commercial basis visible and give each party a clear next decision. The exact steps and FORET’s contractual role are agreed for each transaction.
01
Requirement or supply portfolio
The buyer submits a product requirement, or the supplier presents a defined portfolio. FORET checks whether the information is sufficient for an initial commercial assessment.
Typical points reviewed
- Product identity and application
- Specification, part number, size or grade
- Quantity and expected frequency
- Packing or loading format
- Destination and timing
- Required documents
A usable brief or a concise request for missing information.
02
Product, counterparty and route assessment
Product fit is considered together with supplier status, origin, destination, end use, proposed counterparties, banking route, logistics format and document availability.
Typical points reviewed
- Supplier or buyer identity
- Manufacturer and supply location
- Product status and supporting information
- Origin and destination requirements
- Trade, banking and logistics feasibility
- Material points requiring verification
A decision to proceed, request further information, propose an alternative structure or decline the opportunity.
03
Commercial proposal and agreement
Where a workable option exists, the commercial terms are brought into one proposal. The parties then confirm the product, quantity, price, delivery basis, timing, payment structure, documents and proposal validity.
Typical points included
- Product and stated status
- Quantity, MOQ and pack configuration
- Origin and supply point where confirmed
- Incoterm and destination
- Timing and validity
- Payment basis
- Document set and open conditions
An accepted commercial basis, followed by the appropriate contract, purchase order, proforma invoice or other transaction document.
04
Preparation, documents and shipment coordination
For an approved transaction, the parties align production or allocation, packaging, inspection where agreed, payment milestones, shipping instructions and the required commercial and transport documents.
Typical points coordinated
- Product or batch confirmation
- Packing and marking
- Inspection scope where contracted
- Payment milestones
- Booking and shipment schedule
- Invoice, packing and transport documents
- Exception and delay communication
Shipment according to the confirmed contract and a documented basis for any repeat order.
Document discipline
The document set follows the product and the route.
No single document list applies to every transaction. Depending on the product and destination, the working set may include technical, safety, quality, origin, approval, commercial, export and transport documents.
Commercial and shipment documents
- Contract, purchase order or proforma invoice
- Commercial invoice
- Packing list
- Certificate of Origin where applicable
- Bill of lading, waybill or other transport document
- Export and destination-specific documents where required
The inclusion of a document in this list does not mean it is automatically available or required. Its status is confirmed for the specific product and transaction.
Clear responsibilities
Coordination does not replace the responsibilities of the contracting parties.
The supplier remains responsible for the accuracy of product, manufacturing, origin and document information it provides. The buyer remains responsible for declaring the intended use and confirming its import, market-access and local compliance requirements. FORET performs the commercial coordination and checks expressly agreed for the transaction; it is not a regulator, certification body, testing laboratory, customs authority or legal adviser.
Where an inspection, laboratory test, freight service, customs service or other third-party activity is required, the scope and provider must be agreed separately.
Material changes must be communicated before they become shipment problems.
Changes in product, manufacturer, origin, quantity, packaging, certification, timing, price, payment instructions or shipment route must be disclosed and approved through the agreed communication channel. Silence or a general catalogue update is not treated as approval of a material change.
Begin with a complete brief.
Choose the buyer or supplier form and submit the information available. Missing points can then be addressed in a focused commercial discussion.
Submit a buying requirementIntroduce your supply